To encourage spectators to frequent the vendors, we are asking each non-food vendor to bring an item for a FREE drawing that they will conduct at their booth. Suggested is a $25 MINIMUM value item. It should be on display during the show and each vendor will need a receptacle for tickets. Spectators and exhibitors will be given free tickets.
Set-up: The show officially starts on Thursday, September 21 at 3:00 p.m. There is no admission fee that evening. Vendors, with proof of payment, may begin setting up as early as Wednesday but must be finished by 9:00 p.m. as the building will be locked. The building opens again at 7:00 a.m. on Thursday.
Non-food vendors must be set-up by 8:45 a.m. on Friday, September 22nd, vehicles parked and out of the way of the exhibitors. Note the change in hours from last year.
Food vendors must be set-up by 5:00 on Thursday, September 21.
Hours of Operation: Non-food vendors: Friday, 9:00 a.m. to 9:00 p.m., Saturday 9:00 a.m. to 9:00 p.m. and Sunday, 9:00 a.m. to ONE HOUR AFTER THE LAST PERFORMANCE CLASS IS OVER ON SUNDAY AFTERNOON. (There is no exhibitor dinner in the main exhibit building on Sunday evening this year.)
Tear Down/Close: Vendors are required to stay until one hour after the last class is finished on Sunday afternoon. Those who leave early without prior arrangements will not be invited back next year. This is for the safety of animals and people alike. Vendors must be completely cleaned out by noon on Monday, September 25th.
The City of Sandpoint has a 1% tax on all goods sold within the city limits. Each vendor is responsible for collecting this and also the Idaho State Income Tax from all sales.
Contract Deadlines: Please complete the Vendor Booth Contract and return with FULL PAYMENT no later than August 15, 2016. Last year's vendors will have first preference as to which space they will have. Others will be assigned on a first-come basis. Each vendor who has paid in-full will get a vendor-package pass that admits two people to the entire show and parking for one car. Additional passes will be required to be purchased.
Camping: You will find a camping form enclosed. Please complete and return with your vendor contract. Contact Joy Crupper (208) 818-4222 if you have questions about camping.
Food Merchants: It is MANDATORY that you have your permits posted from Panhandle Health Department. (208 263-9124)
Non-Profit Exhibitors: We will offer a limited number of fee-free booth spaces to nonprofits/exhibitors/organizations. Non-profit documentation must be provided and acceptance approved by the Show Committee.
Educational Demonstrations: These are available on a first-come basis. If you are interested in sharing some of your expertise, please phone or email Stacy ahead of the vendor deadline. (Examples: horseshoeing, building wagon wheels, etc)
Indoor Exhibitors Electrical Information: Electricity is available to booths along the wall but not mid-floor. Bring your own extension cords. We do not allow any high-energy electrical appliances such as irons or coffee pots as power is limited to lights, TV's and the like.
Outdoor Exhibitors: We are in the city of Sandpoint. All booths must be 20 feet from any building and for the safety of the horses, not in-between barns.
We Provide: Your space! You bring your own chairs, tables, drapes, etc.
Trailer Parking: They can be parked along the fence with other exhibitor trailers (horse, flatbed, cargo) in the parking lot south of the red barns.
Church Service: There will be a Sunday morning church service. All are welcome.
Security: The exhibit building will be opened at 7:00 a.m. on Friday morning, 8:00 a.m. on Saturday and Sunday mornings and locked after 9:00 p.m.
No Refunds: If you are unable to attend, please let us know ASAP so that another vendor can have your assigned space.
We invite each vendor to help spread the word about our show! If you are on Face Book, please connect with our page. We also have posters that you can use in your booths as you frequent other events. Please tell your neighbors and friends also! This is a great event and it's our vendors, exhibitors and spectators that make it so! (Well maybe it's really THE BIG HORSES AND MULES!!!)
Send contracts and payments to:
PO Box 15127
Spokane Valley, WA 99215
Questions: (509) 828-3808
Email: [email protected]
We look forward to seeing you at our show! You will receive a merchant packet when you present your PAID IN FULL receipt and sign in at the show office in the mail exhibit building!
Mail in Entry Form:
OR Use our ecommerce system to pay online. Select your vendor space below.